Exam Proctoring

Distance learning and correspondence courses are increasingly popular methods of obtaining advanced education and are often the only way citizens can complete specialized programs of study locally and in a cost-effective manner. Cornwall Public Library is happy to cooperate with institutions of higher learning in providing exam proctoring services as a courtesy to Library district residents to support their lifelong learning goals. The following conditions must be met:

• Proctoring is available to residents of the Cornwall Central School District

• The student must schedule a specific date/time to come in to take an examination. The Library staff does not accept walk-ins for proctoring. Scheduling should occur at the convenience of the Library — at non-peak hours and at a time when an adequate number of staff is present.

• All specific examination requirements must be approved by the Library staff at the time the test is scheduled.

• The Library cannot provide proctoring if a librarian is required to be with the student during the exam. The librarian will not monitor a student continuously during an exam, but may check on the student periodically. It is the student’s responsibility to verify that the proctoring conditions provided by the Library meet all requirements of the institution administering the exam.

• When the exam is delivered to the Library, all exam materials will be kept in a secure area of the Library.

• The student must present photo identification at the time the test is taken.

• Postage stamps and an envelope for mailing the exam is the sole responsibility of the student if the testing institution does not furnish a postage-paid envelope. The Library is unable to honor requests requiring special trips to the post office, FedEx or UPS.

• When the student has completed the test, the Library staff member will sign the examination materials and mail them to the testing institution. Under no circumstances will the student be given the testing information to mail.

• Should the student not comply with the rules/regulations specified in the testing documents, the library staff will return the materials to the testing agency with a note to that effect and may refuse to sign the testing documents.

• The Library assumes no responsibility/liability for the test actually getting to the testing institution.

• In the case of an online test, there are occasions when there are technical difficulties with either the computer equipment, the Internet connection, or other factors which would prevent the student from completing the exam. Library staff has little to no control over such occurrences and assumes no responsibility or liability for tests that are unable to be completed because of technical difficulties.

• The Library reserves the right to decline proctoring services if library staff feel that testing conditions cannot be met or if staff levels or schedules do not allow for availability of adequate staff.

• Testing materials will be mailed back to the testing institution if a student does not show up for his or her proctoring appointment.

To apply for an opportunity to be proctored by Cornwall Public Library, please complete the following form and bring it into the Library for consideration.

Proctoring Request Form

Approved by CPL Board of Trustees 4/13/2010